Employment Application

Please complete the below form to be considered for employment.

Job Information

Position: Construction Administrative Assistant

Job type: Administrative

Company: ICS, Inc.

Location: Grand Forks, ND


General Purpose: The Construction Administrative Assistant will report to the project managers and assist with daily record keeping and random administrative tasks as needed.  This person will work closely with the project team, so strong communication skills, attention to detail and ability to complete a task start to finish and meet time restricted deadlines while maintaining high quality standards is crucial.


Work Schedule: 40+ hours per week Monday through Friday.


Responsibilities & Duties

  • Provide clerical assistance, which may include typing, copying, scanning, filing and record-keeping

  • Assist in establishing and maintaining subcontractor correspondence and documentation such as sending and tracking contracts, maintaining, and tracking bonds and insurance certifications for compliance with contract requirements, purchase orders, material deliveries & timely invoice receipts etc.

  • Assist in processing, tracking, and maintaining invoices, timecards, purchase orders, expense reports, billings, and other items as needed.

  • Assist with documenting and creating both fixed price and T & M billings

  • Assist with procurement of permits, site specific registrations and notifications as needed

  • Assist in preparing materials for meetings and ensure they are organized and distributed as needed

  • Assist in project close out, final reports, O & M Manuals, archiving etc.

  • Assist in establishing and maintaining Vendor, Customer and Sub-contractor relationships as needed

  • Assist with coordinating various job specific activities and events as needed

  • Alert the project manager to issues as they arise

  • Run Errands, deliver bids packages and drawings as needed.

  • Assist with answering company phone; Screen and respond to job specific telephone calls

  • Maintain strict adherence to the contract specifications, budgetary guidelines, quality, and safety standards

  • Participate in Company-provided training such as safety, non-discrimination, information systems and harassment prevention

  • Perform other duties as assigned

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Contact Info

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Eligibility and Availability
Are you at least 18 years of age?: *  
Are you eligible to work in the United States/UK/Canada (as it may apply)?: *  

Full or part time?:  
Are you willing to relocate?:  

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Work History


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Cover Letter


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I certify that answers given herein are true and complete.

I authorize investigation of all statements in this application for employment as may be necessary in arriving at any employment decision. I understand that this application is not and is not intended to be a contract of employment. If employed, I may terminate employment at any time for any reason, and the Company may terminate my employment at any time for any reason.

If employment is obtained and it is discovered that false or misleading information has been given in my application or interview(s), I understand that this may result in discharge.

Acceptance: *

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