Employment Application

About us- Why join Vipond?

At Vipond, powered by API Group, we provide Fire, Life safety and Security solutions to protect what matters most to you and to our clients across the nation. As a leading provider in this industry, we have serviced the Canadian market proudly since 1945. Joining our team, means being part of a leading provider of Fire, Life safety and Security solutions, with opportunities for development, growth and future advancement.

Our team of approximately 1,100 specialists is comprised of sales representatives, professional engineers, qualified system designers, certified installers and service technicians, who demonstrate personal pride and commitment to ensure our customers are treated with the highest level of ethics, integrity and professionalism, while providing cost-effective solutions for all their fire protection and security needs. For more information about Vipond, please visit us at www.vipond.ca

Role Summary

Vipond, Winnipeg is seeking an experienced and highly motivated Administrative Assistant to join our dynamic team. The ideal candidate will have a strong background in managing the operations and administrative duties of our branch.

 

Job Qualifications and Requirements: 

• High school diploma or equivalent; an associate or bachelor’s degree in business administration, Office Management, or a related field is preferred. 

• Minimum of 2-3 years of experience in an administrative or office management role. 

• Relevant certifications in office administration or management are advantageous. 

• Attention to detail and a high level of accuracy in work. 

• Ability to handle confidential information with discretion. 

• Excellent leadership and communication skills.  

• Strong organizational abilities and attention to detail.  

• Proficient in using Microsoft Office programs and other relevant tools. 

• Excellent ability to manage multiple priorities and adhere to tight deadlines.  

• Customer-focused mindset, problem-solving abilities, and a proactive approach to managing service operations. 

• Ability to work independently with minimal supervision and as part of a team. 

 

More about the position:  

• Excellent problem-solving skills 

• Highly organized and able to work under pressure 

• Adaptable to changing environments 

• Strong interpersonal skills and effective at building relationships - with a demonstrated client service orientation 

• Self-motivated with a genuinely positive outlook 

 

Key Job Responsibilities:  

• Office Management: 

• Manage office supplies and inventory, placing orders as needed to ensure adequate stock levels. 

• Coordinate maintenance and repair of office equipment and facilities. 

• Organize, and maintain filing systems, both electronic and paper based. 

 

• Administrative Support/Customer Service: 

• Provide administrative support to senior management and other staff members, including scheduling meetings, managing calendars, and handling correspondence. 

• Assist with the preparation of reports, presentations, and other documents. 

• Manage general reception duties, including greeting clients, visitors and external partners. Ensure proper sign-in procedures are followed. Manage incoming phone calls, emails, and other communications, directing them to the appropriate person or department. 

• Ensure a clean, organized, and welcoming office environment 
• Reception

• HR Support: 

• Assist with onboarding of new employees, including preparation of onboarding materials and coordination of orientation activities. 

• Maintain employee records and ensure proper documentation of HR activities. 

• Coordinate and assist with employee training sessions and professional development activities. 

• Payroll processing duties 

• Financial Administration: 

• Process invoices, and expense reports in a timely manner. 

• Potential Involvement in accounts receivable 

• Coordinate with the finance department to ensure accurate and timely processing of payroll and vendor payments (accounts payable). 

• Other duties as required. 

 

What Vipond offers you Competitive compensation Employee Stock Purchase Program Comprehensive health and dental benefits package Defined Contribution Pension plan Employee Discounts Learning and Development opportunities Reward and Recognition Program Safe and secure work environment Supporting company culture Diverse Workforce. Vipond has a great company culture and is an equal opportunity employer Be part of a winning organization Opportunities to advance your career Work in a specialized, essential and rapidly growing life safety industry Employee Profit Sharing Plan APi Group provides competitive compensation and benefits that support the total well-being of you and your family, as well as providing formal learning and development opportunities to continue building great leaders.

Pay depends on your level of experience and education.

Background Check Requirements:

As a condition of employment, this position may be subject to the successful completion of the following pre-employment conditions:

• Criminal Background Check
• Reference Check

We thank all applicants for their interest however, only those candidates selected for an interview will be contacted. 

We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.

 

To Apply: Please send your resume and a cover letter to [email protected] or apply online at https://vipond.ca/en/careers